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When you first open up Word 2010, it will start up with the Home tab being open. On the tab's list at the top, you will want to click the File tab.
Under the File tab, you will have six main sections, and six main buttons.
The sections are Info, Recent, New, Print, Save & Send, and Help. When first clicking on the File tab, the Recent section will appear, so we'll discuss that section first.
Under the Recent section, it will post both Recent Documents and Recent Places on the right side of the list of buttons/options.The Recent Documents are self-explanatory, but the Recent Places show where you have opened or saved your Recent Documents. At the bottom of the window, this should appear:
If you would click on the check box (and choose the number you wish to have), the quick access would appear like this:
Also at the bottom of the window, on the right side, there will be a button that looks like this:
It describes exactly what it does. If Word 2010 has to close unexpectedly, click on that button, and it will take you to a folder with Unsaved Documents.
The next section that we'll go over is the Info section. The Info section does exactly as it is titled. It tells you the basic properties of your current word document.
In this section, there are three inner-sections. The first one is Permissions.
The Permissions section allows you to do all listed above. When you click "Encrypt with Password", a small window will appear and you will need to type in the desired password to use for that document. When you click on "Restrict Editing", it will take you back to the actual word document, with this on the left side of the window:
From there, you would decide your own options and restrictions.
The next inner-section of the Info section would be Prepare for Sharing.
If you click "Inspect Document", a window will appear that allows you to choose what you wish to inspect in the word document. You must note, however, that you have to save your document before you can inspect it. The window would look something like this:
If you click on "Check Accessibility", Word 2010 will take you back to the actual document, and on the right side there will be a new sidebar, and it will list any accessibility issues that were found (unless nothing was found). The sidebar would look like this:
The last button under Prepare for Sharing is the "Check Compatibility" button. It will help you with features and settings that are not available in earlier version of Microsoft Word. The window that would pop up would look like this:
The last inner-section of the Info section is Versions.
You can also click on "Recover Unsaved Documents" in order to recover any unsaved word files that you may have lost when Word 2010 was accidentally shut down. From there, it would take you to a folder that contains those files.
The next section under the File tab would be New. The New section simply allows you to create new documents, and you can choose any type of template that there is available. Some examples are Blog posts, Contracts, Flyers, Greeting cards, Labels, and many more. The default template, however, is a Blank document.
Next section under the File tab is the Print section. It lists off the different kinds of settings that you can use, such as how to print, what format and orientation, which pages to print, the margins, and more. On the right side of the window, there will be a preview of a page that you are currently viewing from your word document. These are how the settings are laid out, which is placed on the left side of the preview:
The section after the Print section is the Save & Send section. Inside the Save & Send section, there are six inner-sections:
The Send Using E-mail inner-section simply does as it says: allows you to send your documents through e-mail. On the right of the listed inner-sections, it will give a list of options of what you can do within that inner-section. For the Send Using E-mail inner-section, these options appear:
As soon as you click on any of those buttons, it will open up the proper window that pertains to the button's purpose.
The next inner-section is Save to Web. First off, you can ONLY sign in if you have a Windows Live ID. Otherwise, it won't work. If you do have an Windows Live ID, click on "Save As", and it will allow you to save it where ever you wish.
The same goes for the next inner-section, which is Save to SharePoint.
Now, the next inner-section is Publish as Blog Post. This allows you to post your word document as a blog post, but only if you are a part of blog sites that support it. Some of those blogging sites are:
- SharePoint Blog
- Windows Live Spaces
- Community Server
After Publish as Blog Post, there is Change File Type, which will allow you change the file type of the document. This includes other word documents, or other documents types in general.
The final inner-section of Save & Send is Create PDF/XPS Document. In this inner-section, you simply do as the title says: turn your word document into either a PDF or XPS.
The final section is the Help section. Help allows you to receive any help that you may need with Word 2010, in three different manners. Not only that, you can go through the options menu and check for updates for Word 2010.
When you click on Microsoft Office Help, a window will open where you can type in any keyword with what you may need help with, and it should come up with various results for you.
By clicking on Getting Started will open up a new internet window/tab, and it will give you some basic tutorials for using Word 2010, similar to this.
Clicking on Contact Us will also open up a new internet window/tab, and there it will give you the three options of contacting them: E-mailing, Chatting online, or Calling them.
Now, the Options button will open up a window inside of Word 2010, and it will have many different sections in which you can change in Word 2010. When you first click on the Options button, the window will show up like this:
The last button under help is Check for Updates. Just as it says, it will allow you to check for updates for Word 2010.
The six buttons under the File tab are Save, Save As, Open, Close, Options, and Exit.
Save will simply save your current word document. If you haven't already saved it, it will allow you to choose where to save it and what to name it.
Save As you can either save a brand new document, OR you can save one word document as another one. By clicking Save As, a browse window will appear and it will allow you to re-name it and save it in your desired location.
Open will allow you to open word documents that you have worked with previously. ***NOTE: When you click Open and start browsing through folders and the like, Word 2010 will ONLY display word documents, and nothing else.
Close will the word document you are currently working with, but it will not shut down Word 2010. If you haven't done anything with the document, it will simply close it without warning. If you did do something with the document, however, it will ask if you wish to save the document or not.
Options simply opens up the options window, which was explained a bit previously.
Exit will completely shut down Word 2010, and ask if you want to save your current word document if anything was done to it.
Now that you have all this knowledge, you should easily understand everything that you will need to know that resides under the File tab.
Highland Local Schools Information Systems Department